Use the surname as the key and add a suffix for uniqueness when necessary.
Required
Set the Status field to ACTIVE to enable an employee to appear in Payrol > Pay Slip.
Required
Employment Basis and Tax Category.
Required
Super No and Fund Id.
If a Cessation Type is selected, the Finish Date field above must be contain a date.
Annual Leave Rate: 0.416153 hours accrued per day.
*Use either Sick or Personal Leave, not both. - Sick Leave Rate: 0.208076 hours accrued per day. - Personal Leave: 6.333333 hours accrued per month.
*BSB must contain a hyphen*
If pay is to be depositied into a single bank account - use 'Default Bank Account'.
'Bank Account 1' is provided where an employess pay is separated into two bank accounts. If utilising 'Bank Account 1' - specify the bank account and the amount to be depositied into this account. Any remaining amount will be deposited into the Default Bank Account.
Since: 'Check Leave' from the ribbon will re-calculate Avail (available) Annual Leave and Sick Leave, for each day passed based on the date in the Since field and the Rate.
Since Personal: 'Check Leave' from the ribbon will re-calculate Avail (available) Personal Leave, based on the date in the Since Personal field, and the Rate per month.
Required
* Super Fund is established at Documents > Creditor > Account. Check 'Exempt' box for the Super Fund, as super annuanation contributions do not include GST.
** Tax Scale SCALE 2 is established at: Documents > Payroll > Tax Scale, where a download of ATO Tax Scale is available.
Open: Scope to enter an opening leave balance (hrs). Used: Leave used (hrs). Rate: Accrural rate (hrs). Avail: Available (hrs).
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Employee Details (show non-active)
If the Status of an employee is not set to ACTIVE, the employee will not appear in the employee search table. In the case below the status of SMITH may have been set to either NO TAX, ON LEAVE, SUSPENDED, TERMINATED, or the Status field left blank. In any of these cases the employee will not appear in the employee search table.
To search for all employees, including those not set to ACTIVE, toggle on the 'Show Closed Items' red padlock icon. This will enable the selection of all employees, allowing details, including Status, to be editied.
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Reset employee YTD Pay Slip Totals for New Financial Year
• Reset employee YTD Pay Slip totals at the beginning of a new financial year. ***After the first pay run in July, go to: Reports > Payroll Analysis***
After
the first pay run in July has been confirmed for all current employees, you may recompute the Pay Slip YTD (year to date) totals in the new financial year by running the Payroll Analysis report with parameter settings as shown.
Set the Period from July to June, for the new financial year.
Leave blank to include all employees.
Active Only setting blank.
Read Only setting blank.
Leave Calculations
Annual Leave
Full time employee's receive 4 weeks of Annual Leave per year.
- Annual Leave accrues on a daily basis. Annual Leave carries over from year to year.
Sick or Personal Leave
Sick Leave or Personal Leave -
Use one or the other, not both.
Sick and Personal leave are interchangeable terms for the same type of leave. Typically employee's are entitled to 10 days, which includes carer's and sick leave. Sick Leave/Personal
Leave does not carry over from year to year.
- Sick Leave accrues on a daily basis.
- Personal Leave accrues on a monthly basis, at the end of each month.
Long Service Leave
Employee
s receive 8.6667 weeks over a 10 year period.
- Long Service Leave accrues on a daily basis.
Standard 38 Hour Week
19 Hour Week 38/19 = 2
19.5 Hour Week 38/19.5 = 1.948718
Annual
0.416153 - Hours accrued each day
0.416153/2 = 0.208076
0.416153/1.948718 = 0.213552
Personal
6.333333 - Hours accrued over each month
6.333333/2 = 3.166666
6.333333/1.948718 = 3.249999
Long Service
0.090167 - Hours accrued each day
0.090167/2 = 0.045084
0.090167/1.948718 = 0.046269
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Example: Annual Leave - Accures Daily
Annual Leave Accrual
Standard - 38 Hour Week - Annual Leave Accrues at 0.416153 hrs per day. Given a standard working week is 38 hrs, a standard working day is 7.6 hrs per day. (38/5 = 7.6). Employee’s receive 4 weeks of Annual Leave per year. 4 weeks of leave per year * 38 hr week = 152 hrs of Annual Leave a fulltime employee is entitled to per year. -> 152 hrs / 365.25 (to allow for leap year) = 0.416153 Annual Leave hrs accrues per day over a year. -> 0.416153 * 365.25 = 152 Annual Leave hrs accrued per year. 38 hr week = 0.416153 Annual Leave hrs accrued per day over a year.
Non-Standard - Example - 40 hr week Given a Non-Standard working week of 40 hrs, a standard working day is 8 hrs per day. (40/5 = 8). Employee’s receive 4 weeks of Annual Leave per year. 4 weeks of leave per year * 40 hr week = 160 hrs of Annual Leave a fulltime employee is entitled to per year. -> 160hrs / 365.25 (to allow for leap year) = 0.438056 Annual Leave hrs accrued per day over a year. -> 0.438056 * 365.25 = 160 Annual Leave hrs accrued per year. 40 hr week = 0.438056 Annual Leave hrs accrued per day over a year.
Non-Standard - Example - 40 hr week – fractional calculation. Given a Non-Standard working week of 40 hrs, a standard working day is 8 hrs per day. (40/5 = 8). This employee receives a fractional entitlement 40 hr / 38 hrs = 1.052632 Therefore this fraction 1.052632 * 0.416153 (the standard) = 0.438056 is the accrual rate per day over a year. -> 0.438056 * 365.25 (to allow for leap year) = 160 Annual Leave Leave hrs accrued per year. -> 160 hrs / 152 hr (standard 20 days over 4 weeks) = 1.052632 (the fraction this employ working more hours receives compared to the standard). 40 hr week = 0.438056 Annual Leave hrs accrued per day over a year.
Non-Standard - Example - 15 hr week – fractional calculation. Given a Non-Standard working week, ie 2 days totalling 15 hrs. 7.5 hrs is worked on each day. (15/2 = 7.5). This employee receives a fractional entitlement 15 hr / 38 hrs = 0.394737 Therefore this fraction 0.394737 * 0.416153 (the standard) = 0.164271 is the accrual rate per day over a year. -> 0.164271 * 365.25 (to allow for leap year) = 60 Annual Leave Leave hrs accrued per year. -> 60 hrs / 152 hr (standard 20 days over 4 weeks) = 0.394737 (the fraction this employ working less hours receives compared to the standard). 15 hr week = 0.164271 Annual Leave hrs accrued per day over a year.
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Sick Leave - Accures Daily
**Use either Sick or Personal, not both. Sick and Personal leave are interchangeable terms for the same type of leave. Typically employee's are entitled to 10 days, which includes carer's and sick leave.
Sick Leave Accural
Standard - 38 Hour Week - Sick Leave Accrues at 0.208076 hrs per day. Given a standard working week is 38 hrs, a standard working day is 7.6 hrs per day. (38/5 = 7.6). Employee’s receive 2 weeks (10 days) of Sick Leave per year. 4 weeks of leave per year * 38 hr week = 76 hrs of Sick Leave a fulltime employee is entitled to per year. -> 76 hrs / 365.25 (to allow for leap year) = 0.208076 Sick Leave hrs accrues per day over a year. -> 0.208076 * 365.25 = 76 Annual Leave hrs accrued per year. 38 hr week = 0.208076 Annual Leave hrs accrued per day over a year.
Non-Standard - Example - 40 hr week Given a Non-Standard working week of 40 hrs, a standard working day is 8 hrs per day. (40/5 = 8). Employee’s receive 2 weeks (10 days) of Sick Leave per year. 2 weeks of leave per year * 40 hr week = 80 hrs of Sick Leave a fulltime employee is entitled to per year. -> 80hrs / 365.25 (to allow for leap year) = 0.219028 Sick Leave hrs accrued per day over a year. -> 0.219028 * 365.25 = 80 Sick Leave hrs accrued per year. 40 hr week = 0.219028 Sick Leave hrs accrued per day over a year.
Non-Standard - Example - 40 hr week – fractional calculation. Given a Non-Standard working week of 40 hrs, a standard working day is 8 hrs per day. (40/5 = 8). This employee receives a fractional entitlement 40 hr / 38 hrs = 1.052632 Therefore this fraction 1.052632 * 0.208076 (the standard) = 0.219028 is the accrual rate per day over a year. -> 0.219028 * 365.25 (to allow for leap year) = 80 Sick Leave Leave hrs accrued per year. -> 80 hrs / 76 hr (standard 10 days over 2 weeks) = 1.052632 (the fraction this employ working more hours receives compared to the standard). 40 hr week = 0.219028 Sick Leave hrs accrued per day over a year.
Non-Standard - Example - 15 hr week – fractional calculation. Given a Non-Standard working week, ie 2 days totalling 15 hrs. 7.5 hrs is worked on each day. (15/2 = 7.5). This employee receives a fractional entitlement 15 hr / 38 hrs = 0.394737 Therefore this fraction 0.394737 * 0.208076 (the standard) = 0.082135 is the accrual rate per day over a year. -> 0.082135 * 365.25 (to allow for leap year) = 30 Annual Leave Leave hrs accrued per year. -> 30 hrs / 76 hr (standard 10 days over 2 weeks) = 0.394737 (the fraction this employ working less hours receives compared to the standard). 15 hr week = 0.082135 Annual Leave hrs accrued per day over a year.
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Personal Leave - Accures Monthly
**Use either Sick or Personal, not both. Sick and Personal leave are interchangeable terms for the same type of leave. Typically employee's are entitled to 10 days, which includes carer's and sick leave.
Personal Leave Accural
Standard - 38 Hour Week - Personal Leave Accrues at 6.333333 hrs per day. Given a standard working week is 38 hrs, a standard working day is 7.6 hrs per day. (38/5 = 7.6). Employee’s receive 2 weeks (10 days) of Personal Leave per year. 2 weeks of leave per year * 38 hr week = 76 hrs of Personal Leave a fulltime employee is entitled to per year. -> 76 hrs / 12 (months) = 6.333333 Personal Leave hrs accrues each month over a year. -> 6.333333 * 12 = 76 Personal Leave hrs accrued per year. 38 hr week = 6.333333 Personal Leave hrs accrued each month over a year.
Non-Standard - Example - 40 hr week Given a Non-Standard working week of 40 hrs, a standard working day is 8 hrs per day. (40/5 = 8). Employee’s receive 2 weeks (10 days) of Personal Leave per year. 2 weeks of leave per year * 40 hr week = 80 hrs of Personal Leave a fulltime employee is entitled to per year. -> 80 hrs / 12 (months) = 6.666666 Personal Leave hrs accrues each month over a year. -> 6.666666 * 12 = 80 Personal Leave hrs accrued per year. 40 hr week = 6.666666 Personal Leave hrs accrued each month over a year.
Non-Standard - Example - 40 hr week – fractional calculation. Given a Non-Standard working week of 40 hrs, a standard working day is 8 hrs per day. (40/5 = 8). This employee receives a fractional entitlement 40 hr / 38 hrs = 1.052632 Therefore this fraction 1.052632 * 6.333333 (the standard) = 6.666666 is the accrual rate each month over a year. -> 6.666666 * 12 (months) = 80 Personal Leave Leave hrs accrued per year. -> 80 hrs / 76 hr (standard 10 days over 2 weeks) = 1.052632 (the fraction this employ working more hours receives compared to the standard). 40 hr week = 6.666666 Personal Leave hrs accrued each month over a year.
Non-Standard - Example - 15 hr week – fractional calculation. Given a Non-Standard working week, ie 2 days totalling 15 hrs. 7.5 hrs is worked on each day. (15/2 = 7.5). This employee receives a fractional entitlement 15 hr / 38 hrs = 0.394737 Therefore this fraction 0.394737 * 6.333333 (the standard) = 2.500000 is the accrual rate per day over a year. -> 2.500000 * 12 (months) = 30 Personal Leave Leave hrs accrued per year. -> 30 hrs / 76 hr (standard 10 days over 2 weeks) = 0.394737(the fraction this employ working more hours receives compared to the standard). 40 hr week = 6.666666 Personal Leave hrs accrued each month over a year.
Long Service Leave - Accrues Daily
Long Service Leave Accural
Standard - 38 Hour Week - Long Service Leave Accrues at 0.090167 hrs per day. Given a standard working week is 38 hrs, a standard working day is 7.6 hrs per day. (38/5 = 7.6). Employee’s receive 8.6667 weeks over a 10 year period. Over 10 years, 8.6667 weeks of leave * 38 hr week = 329.335 hrs of Long Service Leave a fulltime employee is entitled to over 10 years. -> 329.335 hrs / 3652.5 (days over 10 years allowing for leap years) = 0.090167 Long Service Leave hrs accrues per day over over 10 years. 0.090167 * 3652.5 = 329.335 Long Service Leave hrs accrued per year. 38 hr week = 0.090167 Long Service Leave hrs accrued per day over 10 years.
